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Advice for Businesses

Excel Without Excel: Relieve the Admin Burden of Mentoring

  • 24/05/2023
  • Frances Campbell
  • 3 mins read

We’ve all been there. You’re trying to get a new initiative off the ground but, it turns out, it’s more work than you realised. 

Mentoring, coaching and sponsorship programmes are no different. 

There are so many benefits to running these programmes for your people. From better retention to improved employee wellbeing, getting it right can be a game-changer for your organisation. 

But in order to reach the right people and get the engagement that your programme deserves, there are a few things that need to happen first. And for many teams, there’s just one person running mentoring and it’s not their full-time job.

So what do you do? You need to find a solution to relieve the admin burden of mentoring, that doesn’t cost the earth.

Enter, Guider

What happened the day you realised that you needed a solution like Guider? 

❌ Your manual matching spreadsheet broke.

❌ Your programme started scaling, but now there are too many post-its on the table to keep track of.

❌ You want to replicate your success with a second programme but don’t have the time.

❌ Your job grew – you got a promotion and can no longer put the same effort into your programme.

❌ Your boss wants to see tangible ROI but you don’t have the data. 

Types and uses of workplace mentoring e-book downloadWhy is manual matching so admin intensive? 

Running a mentoring programme is admin intensive because at the core, it’s about human connection and getting matches right takes thought. 

People are unique. And the reasons they are seeking a mentor will vary even within the same programme. So it’s important to take the time to get the matching process right because when the chemistry is good, the magic starts to happen. 

Once you’ve gotten matching right, managing those relationships and keeping track is then more complicated. You need a centralised place to keep track and report on progress, while being able to create new matches as necessary. 

This is why mentoring software was invented. To make mentoring accessible and easy to manage.

“I used to match mentors and mentees using post-it notes on my kitchen table, it took hours and was a really labour-intensive process. Guider has made the matching and tracking process really straightforward and simple, saving me hours of time.” 

Ivy Wong, Program Lead, Legal Geek

5 ways to relieve the admin burden of mentoring with Guider 

1. Automated matching

Our mentoring software takes care of the hard part for you. With our smart automated matching, users can find the best people for them in moments. And the best part is, as a programme lead you can sit back and relax. 

When users find the right match, the relationship is more likely to last. 

📖 Find out more about how mentoring software works 📖

2. Relationships all in one place

Keep track of your programme all in one place. With Guider, your mentors and mentees can connect, book sessions and meet with our integrated video chat function. 

And as a programme lead, this means you can keep sight of all your mentoring relationships without stress. 

3. Engagement built-in 

Our platform is designed to provide the best user experience possible, this means that participants can access and benefit from mentoring quickly. We design our platform with engagement built in and have our experts on hand to help you along the way.

Guider seamlessly integrates with your tech stack too, so that people can access mentoring without hassle or extra training. 

4. Run multiple programmes with ease

With Guider, you can set up and run multiple programmes at once, such as onboarding or graduate talent. This means you can target support to specific groups and offer mentoring, coaching and sponsorship across the business. 

Participants can then select the right programme for them, even joining several at once to really make the most of mentoring. 

5. Reporting made simple 

Reporting back on ROI has never been easier. With Guider, our smart reporting function can show you the success of your program in real-time. 

This means you can monitor engagement as you go and back up the success of your program with data – keeping any boss happy. 

With our smart mentoring software, you can excel without Excel! Reducing the admin burden is the first step to successfully scaling and running your mentoring programme. And the more people that can benefit from mentoring, the better. So, whether you want to support a remote or hybrid team, or improve your onboarding process – investing in mentoring software is the solution you need. 

Why not take back your bandwidth with Guider? Talk to our expert team today to find out more.